Expenses & reporting
The expense is created before the trip ends.
Every confirmed booking generates an expense record automatically — correct amount, cost centre, purpose code, supplier. Finance sees real spend in real time. Nobody submits anything.0 receipts to chaseAuto-recordedInvoice on the 1st
Booking
TIA → VIE
14 Mar · PNR FLC-84721
Total paid
€187.00
Auto
Expense record
Finance teams in 10–30 person companies spend an average of 6 hours per month reconciling travel expenses. Flecto reduces that to under 30 minutes.
See what's includedReal-time spend
The number is always current.
Live spend by traveller, department, cost centre, and destination. Policy compliance rate. Top suppliers. Budget utilisation against forecast. Updated the moment a booking is confirmed — not when someone gets around to submitting.
Total spend · compliance rate · top cost centre · largest booking — all on one screen, always live.
Spend this month
May 2026
Auto-record
No one files an expense report for a booking.
Flight confirmed — expense created. Hotel confirmed — expense created. Transfer confirmed — expense created. Every field populated: supplier, amount, VAT, cost centre, purpose code. The only manual step is photographing out-of-pocket receipts.
On average, booking-generated expense records take 0 minutes to file. They exist before the traveller lands.
Booking
TIA → VIE
14 Mar · PNR FLC-84721
Total paid
€187.00
Auto
Expense record
Receipts
Photo. Categorised. Done.
For anything paid out of pocket — a taxi, a client dinner, a parking fee — the traveller photographs the receipt. Flecto extracts merchant, amount, date, currency, and category. Fields below 85% confidence are flagged for a 3-second review.
Works on printed receipts, handwritten notes, and foreign-language documents in every country your team travels to.
Reporting
The report arrives. No request needed.
Configure a weekly digest to operations and a monthly close to accounting. PDF or CSV. Every line covered — flights, hotels, ground transport, out-of-pocket. Sent automatically on the schedule you set.
Finance gets the report on the 1st. No email thread. No spreadsheet. No chasing.
Hi Erion,
Your April travel report is ready. Total spend: €4,820 across 24 trips. 3 savings credits applied.
24
Trips
€4.8k
Spend
€312
Saved
april-2026-report.pdf
248 KB · Click to open
Invoice
One document. On the 1st. Every month.
All bookings consolidated into a single invoice — broken down by traveller, department, and cost centre. Sent automatically. ERP sync to Xero and Odoo from Year 2 posts every line to your accounting system without manual export.
- Krasniqi · TIA→VIE · 14 Mar€187.00
- Berisha · BEG→VIE · 16 Mar€241.00
- Malaj · TIA→IST · 20 Mar€312.00
- Gashi · SKP→VIE · 28 Mar€198.00
- Platform fee (Growth)€99.00
Expenses & reporting
Six hours of reconciliation. Down to thirty minutes.
No spreadsheets. No receipt pile. No manual reconciliation.