Policy & approvals
Every booking. Within budget. Automatically.
Configure your travel policy once. Flecto enforces it on every search, every booking, every trip — without anyone manually checking a thing.15 min setup0 manual checksFull audit trail
Companies with enforced travel policies spend 20–30% less on travel than those without. Setup takes 15 minutes.
View plansSetup
Fifteen minutes. Every rule in place.
The configuration wizard walks through every variable: budget cap per trip, approved airlines, hotel tier, advance booking minimum, approval threshold, escalation contacts. Set once. Applied to every future booking immediately.
No IT involvement. No rollout period. Changes take effect the moment you save.
Enforcement
The policy runs. Before the traveller sees results.
Every search is filtered in real time. Hard blocks — options that violate absolute rules — are removed silently. Soft flags — options that need approval — are marked amber. The traveller sees a clean, pre-approved list and picks from it.
- Green — book instantly, no approval needed
- Amber — approval sent to manager automatically
- Red — option removed, traveller never sees it
Approvals
Approved in four minutes on average.
When a trip exceeds the approval threshold, the manager receives a WhatsApp — not an email — with full trip details. One tap to approve. One tap to reject, with a required reason. If no response in 48 hours, a reminder is sent. At 72 hours, it escalates automatically.
94% of approvals are completed within 10 minutes of the WhatsApp being sent.
Approval required
Arta Krasniqi · Austrian OS 837 · VIE→TIA · 22 May · €312
Exceeds policy limit by €62
Structure
Different rules for different teams. One screen.
Sales books Business class. Engineering flies Economy. Finance works to a tighter hotel cap. All configured as layers on the company base policy — no duplication, no conflicts, no spreadsheet.
Nested policies on Growth and above. Changes to the parent cascade to all child policies instantly.
Company
Flecto Co.
EMEA Sales
Max €350 · Manager approval
Exec
Max €800 · Auto-confirm
Ops & Finance
Max €220 · CFO approval
Audit
Every decision. Permanently on record.
Policy versioning means every booking references the rules that were active when it was made. Approvals logged. Exceptions stored with justification. Nothing deleted. The audit trail is always complete.
- 100%
- Decisions logged
- 0
- Rogue bookings
- 1-click
- Audit export
- 0s delay
- Policy sync
- Approval: Arta Krasniqi · TIA→VIE · €312Approved by E. Berisha · 09:14
- Override: Hotel cap exceeded · Marriott ViennaJustification logged · Sales offsite
- Policy update: Hotel cap increased to €220V1.3 active · Applied immediately
Policy & approvals
Your policy. Running itself.
Configure in 15 minutes. Every booking covered from day one.